## Overview When operations managers oversee 50 wells across multiple contractors and sites, complexity multiplies fast. Consultants submit costs through email. Finance discovers overruns when invoices arrive two weeks late. Different contractors track time in different systems. Project status lives in spreadsheets. Matidor unifies field operations, project management, and budget tracking into one platform built for oil and gas complexity. Real-time visibility replaces month-end surprises. Geographic visualization shows assets with regulatory context. Centralized workflows replace email chaos. ## Trusted by Oil and Gas Teams Across North America .png) ## What Budget Overruns, Consultant Chaos, and Geographic Blindness Actually Cost You ### Industry Problem 1 ### Budget Overruns Arrive with the Invoice Your AFE approval process is solid. Your cost tracking is not. Field consultants work for days before submitting timesheets. Those timesheets enter accounting, then wait for month-end processing. By the time you see actuals exceed budget, that consultant already billed you 20% over limit. Traditional accounting systems process expenses backwards. By the time finance compiles the month-end report, decisions are locked and overruns are facts. ### Industry Problem 2 ### Consultant Workflows Create Consolidation Chaos Your firm hires specialized consultants for different project phases. Each brings their own workflow, tracking system, and communication style. One consultant submits daily timesheet emails. Another uses a standalone time-tracking app. A third tracks hours in spreadsheets. Someone spends two days each month consolidating these into consistent cost reports. Documentation gets scattered across email, shared drives, consultant laptops, and accounting systems. When consultants leave mid-project, their files go with them. ### Industry Problem 3 ### Asset Information Lives Separately from Operations When you manage 50 wells across two regions, spreadsheets hide the geographic and regulatory reality. Asset locations tracked in one system. Well disposition in another. Regulatory zones in GIS files. Right-of-way information somewhere else. You can't see wells with their regulatory context. Planning happens without complete spatial awareness. Consultants work without visibility into surrounding infrastructure or jurisdictional boundaries. ## How Matidor solves these problems ## **Real-Time Visibility, Unified Workflows, and Geographic Intelligence** Unlike spreadsheets and accounting systems that show budget data 5-7 days late, Matidor tracks spending in real-time as it happens. Unlike email-based workflows that scatter information, Matidor centralizes everything in one searchable platform. Unlike office-only tools, Matidor works 100% offline for remote field operations. .avif) ## **Real-Time Budget Tracking Prevents Overruns** Track every dollar as consultants log time and equipment costs. Budget alerts trigger automatically at 70%, 90%, and 100% thresholds, giving you time to adjust before overruns lock in. Month-end close drops from days to minutes with automated accrual reports. ## **Unified Consultant Workflows Replace Email Chaos** All consultants work through the same platform using standardized mobile forms. Timesheet entries, expenses, and progress updates flow into one centralized database. Zero time spent consolidating different formats from different contractors. ## **Visualize Assets and Critical Information Geographically** All wells, facilities, and pipelines display on interactive maps with multi-layer visualization. Overlay asset disposition, regulatory zones, right-of-way corridors, and compliance areas on one map. See site locations with complete geographic context including surrounding infrastructure, environmental constraints, and jurisdictional boundaries. ## **Portfolio Visibility Across All Projects** Portfolio dashboards show every well's health at a glance with color-coded status. Identify which projects need attention without waiting for Friday's status meeting. Problems surface when they start, not days later. ## **Real Results from Real Operations** ### Peyto Case Study Peyto recently underwent an acquisition that resulted in an increase in their asset retirement obligations. This acquisition resulted in a need for a new solution to manage costs, consultants, and budgets effectively, as using Excel spreadsheets was not feasible. [Learn More](/content/stories/case-study-how-peyto-exploration-gained-better-project-oversight-on-their-remediation-and-reclamation-program/index.html) ### RidgeLine Canada Inc Case Study Ridgeline Canada needed an efficient method for collecting and aggregating location-specific environmental data from multiple sources. [Learn More](/content/stories/matidor-case-study-5/index.html) ### Pease Park Case Study Pease Park staff were looking for a streamlined, efficient way to track invasive species, manage park maintenance, and monitor other key operational concerns, Keep reading to discover how Matidor’s intuitive project management system facilitated this [Learn More](/content/stories/matidor-case-study-4/index.html) ## Frequently Asked Questions ### How long does it take to implement Matidor for oil and gas operations? Most companies are operational within 4-6 weeks. The typical implementation timeline includes 2 weeks for discovery and configuration, 2 weeks for training and testing, then full deployment with dedicated onboarding support. ### How does real-time budget tracking prevent AFE overruns? When consultants log time on mobile, those labor costs hit project budgets immediately within minutes of submission. Budget alerts trigger automatically at 70%, 90%, and 100% of allocation, giving you time to adjust spending before overruns occur. Traditional accounting systems update budgets only after invoicing completes (sometimes 5-7 days later). ### Can different consultants and contractors work in the same system? Yes. Create contractor and partner accounts with role-based access restrictions. Contractors access only the specific projects they're assigned to without seeing your entire portfolio or sensitive financial data. All consultants submit work through the same platform in the same format. ### What happens to consultant data when they leave? All consultant work products stay in the centralized system with complete attribution, timestamps, and version history. Assessments, recommendations, photographs, test results, regulatory correspondence, and site documentation all remain in the project permanently. ### How does Matidor track AFE (Authorization for Expenditure) budgets? Create AFE budgets with detailed cost category breakdowns, track actual costs in real-time as consultants and contractors log expenses, receive automated alerts at configurable thresholds (typically 70%, 90%, 100% of AFE), generate variance reports comparing actuals to AFE, and maintain complete audit trails for regulatory reporting. ### Can we manage both CAPEX and OPEX projects in Matidor? Yes. Configure separate budget structures and cost categories for capital expenditures and operating expenses, track spending against different accounting codes, report on CAPEX and OPEX separately or combined, and integrate with accounting systems to maintain alignment with financial reporting requirements. ### How does Matidor support regulatory reporting requirements for oil and gas? Generate compliance reports with embedded maps and documentation, track regulatory deadlines with automated reminders, maintain audit-ready documentation with GPS-tagged photos and timestamps, export data in formats required by regulatory agencies (AER, provincial regulators), and store historical compliance data for multi-year reporting requirements. ### Can we track well status and asset disposition over time? Yes. Create custom fields for well status (active, suspended, abandoned, reclaimed), track asset disposition changes with complete history and timestamps, visualize wells on maps color-coded by status or disposition, generate reports showing status changes over time, and maintain documentation supporting regulatory filings. ### How does Matidor handle consultant and contractor coordination for multi-well programs? Assign contractors to specific wells or project phases, grant role-based access so contractors see only assigned work, standardize data submission through unified forms and workflows, track contractor costs separately by well and phase, consolidate multi-contractor data automatically without manual reconciliation, and maintain contractor work product documentation.